$11.23 - $14.68 Hourly

Health Sciences

Nursing - Associate Degree Nursing

01/29/20

204

ESSENTIAL DUTIES AND RESPONSIBILITIES
The faculty secretary must be able to follow standard office procedures and be responsible for: college work-study employees or clerks, performing all duties assigned by the faculty, Program Director, Dean of Health Sciences or Provost/Vice-President of Academic Affairs, caring and maintaining of office and instructional equipment, and maintaining accurate and complete records.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES for A.D.N. & B.S.N. Programs

1. Performs secretarial/receptionist duties such as typing, mailing, maintaining required records, answering the telephone and taking messages, scheduling appointments and greeting office visitors.

2. Performs the associated duties of a cost center clerk, prepares and submits requisitions and keeps track of budget expenditures, and maintains supply inventory.

3. Reviews, processes and ensures departmental forms such as Faculty Leave Reports, Travel Requests/Reports, Requisitions, and all other forms are accurate, complete and are accompanied with the appropriate required documentation.

4. Maintains confidential files and records of students, faculty, and staff.

5. Maintains an effective and efficient file management system for the department office.

6. Maintains updated syllabi and ensures copies are ready for distribution before each semester begins. Uploads updated syllabi with each individual instructor's course calendar and other information on the College website by the end of seven days after the semester begins.

7. Keeps accurate property inventory records for the department office, faculty offices, etc.

8. Assists the Program Director in budget planning and preparation.

9. Submits works orders for building and equipment maintenance.

10. Works with Program Director to input catalog changes and submits to appropriate office for approval.

11. Prepares department meeting minutes.

12. Prepares, processes and checks for accuracy on all Faculty Course Overloads and Adjunct Agreements.

13. Assists in assigning and contacting Adjunct Faculty regarding class assignments.

14. Assists the Program Director in scheduling substitutes for absent instructors.

15. Distributes student evaluation results to faculty.

16. Inputs and revises semester class schedule in the Banner system as requested by Program Director and approved by the Dean.

17. Prepares class status change forms as needed.

18. Assists Program Director in preparing curriculum revisions to be submitted to the Dean.

19. Assists Program Director in providing data for the state and national reports.

20. Supervises work-study employees, including interviewing and hiring, formulates work schedules, assigns duties, verifies work hours, completes performance evaluations, provides training in office procedures, polices, and operation of office equipment.

21. Performs other related duties assigned by the Program Director, Dean of Health Sciences, and Provost/Vice-President of Academic Affairs.

EDUCATIONAL REQUIREMENTS
Required: High School Diploma or equivalent.

Preferred: Associate Degree

EXPERIENCE
Required: Minimum of one-year experience in a school setting or a higher education institution.
Preferred: Two years related experience and/or training secretarial experience in an educational setting or general office administration.

SKILLS, KNOWLEDGE, AND ABILITIES
The Faculty Secretary must reflect appropriate office and telephone etiquette procedures, and should be articulate in Spanish and English. In addition, this individual must have a cooperative attitude and be able to communicate effectively with students, campus visitors, and college staff. The Faculty Secretary is responsible for the care and maintenance of office equipment, for maintaining an efficient work area, and for keeping accurate records. This individual must possess effective clerical and office secretarial skills such as filing, word processing and be able to use modern office equipment.

The Faculty Secretary must have the ability to type with a high degree of accuracy; proficient in clerical skills and knowledgeable of office machines; proficient in the use of microcomputer applications; Microsoft Word, Excel and internet. The use of microcomputer is required, and the use of database and spreadsheet application programs is preferred.

SUPERVISION EXERCISED
College work-study employees

SUPERVISION RECEIVED
Program Director

PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee must occasionally lift and/or move items weighing up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
Work is perform in a standard office environment. Work-inside a well-lighted and air-conditioned area most of the time. The noise level in the work environment is usually quiet to moderate.

SAFETY
Required to work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.