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Time/Leave HR Specialist
Job Description
Time/Leave HR Specialist
Posting Number
PG192375SP
Internal Recruitment
No
Working Title
Time/Leave HR Specialist
Anticipated Hiring Range
$43,898.25 - $49,062.75
Work Schedule
Monday - Friday; 8:00 a.m.to 5:00 p.m.
Job Location
Raleigh, NC
Department
Facilities Human Resources
About the Department
North Carolina State University’s Facilities Division is a great place to work! Employees are afforded a professional and supportive environment that promotes a work-life balance and values their contributions to the overall mission of this prominent educational institution. Not only do employees experience clear expectations and set schedules, they enjoy a benefits package that prevails over many in the workforce, including a robust retirement program offering two options, tuition reimbursement and tuition waiver programs, and many community discounts that enhance living in the Raleigh area – click on link to review the entire benefits package: https://jobs.hr.ncsu.edu/benefits-and-perks/
NC State is the largest university in North Carolina and quite literally a city within the capital city of Raleigh. The 900-person strong Facilities Division serves the entire university community, its students, faculty, and staff and ensures that the campus physical environment supports the university’s mission. We provide safe, cost effective planning, design, construction and renovation, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services and are on call to support campus 24 hours a day, 365 days a year.
The 900+ positions of the Facilities Division service the students and staff of the University’s teaching, research/administrative space and 2, 240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year. The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building, and equipment modifications to the University.
NC State is the largest university in North Carolina and quite literally a city within the capital city of Raleigh. The 900-person strong Facilities Division serves the entire university community, its students, faculty, and staff and ensures that the campus physical environment supports the university’s mission. We provide safe, cost effective planning, design, construction and renovation, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services and are on call to support campus 24 hours a day, 365 days a year.
The 900+ positions of the Facilities Division service the students and staff of the University’s teaching, research/administrative space and 2, 240 acres of infrastructure. The Facilities Division provides design and building services, maintenance, custodial, landscape, solid waste removal, utility, mail, and motor pool services 24 hours a day, 365 days a year. The goal is to deliver cost effective services to the University, ensure completed projects and maintenance that conform to codes and regulations, while minimizing University liabilities and disruptions caused by the maintenance, repair, building, and equipment modifications to the University.
Essential Job Duties
The Payroll Administrator (HR Specialist) position is responsible:
- Payroll administration;
- Leave administration (FMLA and Worker’s Compensation), and payroll related actions for the Facilities Division;
- Must understand and be prepared to train employees and supervisors on the functionality of the WolfTime system, FMLA and Worker’s Compensation in conjunction with payroll processing; Processes payroll for monthly and bi-weekly employees to include the processing of the WolfTime System;
- Verifies accuracy of dates and hours worked that are supplied by the in and out punches in WolfTime.
- Receive notification from supervisor/employee to correct as needed, adjust, and complete by resubmitting corrections in the WolfTime system. When corrections are noted, the supervisor is contacted to confirm the adjustments/corrections for both bi-weekly and monthly payroll;
- Ensure new supervisors and employees are properly trained to use WolfTime upon entry into Facilities;
- Verify receipt and accuracy of all individual monthly and bi-weekly time records for permanent and temporary employees;
- Provide necessary customer support to address external and internal WolfTime problems and concerns;
- Ability to think creatively and independently while identifying and solving WolfTime problems;
- Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. time & labor, overtime and leave balances);
- Responsible for addressing employees’ and supervisors’ issues and concerns;
- Review salaries, budget codes, check distribution codes and job codes for compliance with established policies;
- Follow established guidelines to determine which budgets in University Chart of Accounts to charge funds allocated for wages;
- Checks and enters additional pay.
Other Responsibilities
- Must be able to present briefings and training sessions to a large and diverse audience.
- In particular, must train new supervisors in payroll applications and the KABA system to assure actions are entered into the database correctly.
- Other duties as assigned.
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Knowledge of HRIM, WolfTime and PeopleSoft Labor.
- Knowledge of Word, Excel, PowerPoint, AiM, OnBase, Google Suite and current office technology. Knowledge of payroll, leave, separations, worker’s comp, FML and general HR policies.
- The ability to apply knowledge of the above programs and skill sets.
- The ability to explain complex payroll policies, their application and procedures to a variety of audiences.
Preferred Qualifications
- Three to five years of payroll experience.
- Ability to present to the public – public speaking.
Required License or Certification
N/A
Valid NC Driver's License required
No
Commercial Driver's License Required?
No
Job Open Date
06/23/2022
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
06/30/2022
Notice to Applicants
Please make sure that the work history listed on your application is identical to the work history listed on your resume.
Special Instructions
Please attach a Cover Letter, CV, and contact information for three (3) professional references.
Position Number
00040752
Position Type
SHRA
Position Classification Band Title
Human Resources Specialist
Position Classification Band Level
Journey
Position Classification Salary Range
$31,200 - $64,530
Salary Grade Equivalency
GN08
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Time Limited Position
No
Is this position partially or fully funded on ARRA stimulus monies?
No
Department Id
443901 - Facilities Human Resources
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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